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Sr. Property Associate
Kirkland, WA
Job Description
SENIOR PROPERTY ASSOCIATE
JLL is currently seeking a dynamic individual for the role of Senior Property Associate to ensure organizational excellence by fulfilling administrative functions for a client in Kirkland, WA. This candidate will also maintain positive relations between tenants, client/property owner, and Jones Lang LaSalle.
WHAT YOU'LL BE DOING
Administrative
Provide direct administrative support to property management
Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended
Assist in Management Audits
Maintain and update employee, client and customer contract data bases
Organize, compile and prepare reports for distribution
Set the standard for compliance with JLL policies, procedures established for the property specifically as well as the firm
Enforce compliance with insurance requirements among tenants
Financial
Process accounts payable & accounts receivable (AP/AR)
Obtain completed W-9's from all vendors
Assure technological advancement of support systems - maintaining budget guidelines
Assist team with budget preparation
Track budget line items related to administrative accounts
Prepare manual adjustments forms for all tenant services requests
Ensure Engineers take monthly readings from electric meters for tenants
Assist with new vendor set up * Assist management with monthly reporting
Responsible for monthly MES bill-back to clients
Responsible for invoicing tenants for any damage which they are directly responsible for
Client Services
Responsible for maintaining the day-to-day relationships with tenant contacts
Prepare tenant memos and all communications as directed be manager
Liaison between tenants and all building staff/team members
Responsible for SharePoint management and document loading
Follow up on all tenant requests to ensure completed to satisfaction
Coordinate all arrangements and notifications, acquire proper authorizations, and collect COI {certificates of insurance} as necessary
Work with manager to address tenant needs - special needs are worked through effectively
Assist the team with updating and implementing new property on-boarding
Operations
Review tenant services requests daily and note completion
Ensure all tenant contact information is accurate and completed in all building systems
Coordinate access for vendors
Distribute documents to Lease Administration
Scheduling use of materials to be moved into or out of property
Construction Projects/Contractor Relations
Draft contracts as requested by managers within 24-48 hours of the request
Collect HVAC PM Service contracts from Tenants in accordance with the Lease Agreement on an annual basis
WHAT WE'RE LOOKING FOR
Associate's/bachelor's degree or commensurate experience preferred
2+ years commercial real estate or property team experience preferred
Proficient knowledge of Microsoft Word, Excel and PowerPoint
Adaptability - ability and willingness to learn new software applications
Ability to multi-task and work on a variety of different projects/tasks at once
Outstanding organizational and project management skills
Team-oriented; works well with others in a cross-functional way to get the job done
WHAT'S IN IT FOR YOU
Comprehensive and competitive benefits plan
Join an industry leader and shape the future of commercial real estate
Deep investment in cutting-edge technology to power your work
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
JLL is currently seeking a dynamic individual for the role of Senior Property Associate to ensure organizational excellence by fulfilling administrative functions for a client in Kirkland, WA. This candidate will also maintain positive relations between tenants, client/property owner, and Jones Lang LaSalle.
WHAT YOU'LL BE DOING
Administrative
Provide direct administrative support to property management
Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended
Assist in Management Audits
Maintain and update employee, client and customer contract data bases
Organize, compile and prepare reports for distribution
Set the standard for compliance with JLL policies, procedures established for the property specifically as well as the firm
Enforce compliance with insurance requirements among tenants
Financial
Process accounts payable & accounts receivable (AP/AR)
Obtain completed W-9's from all vendors
Assure technological advancement of support systems - maintaining budget guidelines
Assist team with budget preparation
Track budget line items related to administrative accounts
Prepare manual adjustments forms for all tenant services requests
Ensure Engineers take monthly readings from electric meters for tenants
Assist with new vendor set up * Assist management with monthly reporting
Responsible for monthly MES bill-back to clients
Responsible for invoicing tenants for any damage which they are directly responsible for
Client Services
Responsible for maintaining the day-to-day relationships with tenant contacts
Prepare tenant memos and all communications as directed be manager
Liaison between tenants and all building staff/team members
Responsible for SharePoint management and document loading
Follow up on all tenant requests to ensure completed to satisfaction
Coordinate all arrangements and notifications, acquire proper authorizations, and collect COI {certificates of insurance} as necessary
Work with manager to address tenant needs - special needs are worked through effectively
Assist the team with updating and implementing new property on-boarding
Operations
Review tenant services requests daily and note completion
Ensure all tenant contact information is accurate and completed in all building systems
Coordinate access for vendors
Distribute documents to Lease Administration
Scheduling use of materials to be moved into or out of property
Construction Projects/Contractor Relations
Draft contracts as requested by managers within 24-48 hours of the request
Collect HVAC PM Service contracts from Tenants in accordance with the Lease Agreement on an annual basis
WHAT WE'RE LOOKING FOR
Associate's/bachelor's degree or commensurate experience preferred
2+ years commercial real estate or property team experience preferred
Proficient knowledge of Microsoft Word, Excel and PowerPoint
Adaptability - ability and willingness to learn new software applications
Ability to multi-task and work on a variety of different projects/tasks at once
Outstanding organizational and project management skills
Team-oriented; works well with others in a cross-functional way to get the job done
WHAT'S IN IT FOR YOU
Comprehensive and competitive benefits plan
Join an industry leader and shape the future of commercial real estate
Deep investment in cutting-edge technology to power your work
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Associate Degree
Required Experience
2+ years
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